Constitution and Bylaws

ARTICLE I – MEMBERSHIP

Section 1. The membership of this Society shall consist of full members, affiliate members and student members.

a.    Full Member: Any person who (1) is a Registered CT (ASCP) by the Board of Registry of the American Society of Clinical Pathologists and is in good standing with that Registry, or (2) is a Registered CT (IAC) by the Committee on Registration and Licensure of the International Academy of Cytology and is in good standing with that Registry, or (3) is a Doctor of Medicine who is ethically engaged in one or more phases of Cytologic practice, teaching, training and/or research.

b.    Affiliate Member: Affiliate members shall include all persons engaged in the practice of Cytotechnology who do not qualify for full membership and other individuals interested in the field of Cytology. Affiliate members will enjoy all the privileges of membership except the right to vote and to hold office.

c.     Student Member: Any person who is currently enrolled as a student in an American Medical Association Accredited School of Cytotechnology. When students have completed their training and are eligible for the ASCP Registry Examination, they may apply for full membership. Full membership will be granted to those applicants upon successful completion of the examination. Student members will enjoy all the privileges of membership except the right to vote and to hold office.

Section 2. All applicants for membership shall be made on forms furnished by the Secretary.

Section 3. Any member whose current annual assessment shall remain unpaid without valid excuse for more than 90 days following the date of annual assessment shall be dropped from the rolls of the Society. Any member dropped from the rolls of the Society may be readmitted upon approval of the Executive Committee and payment of annual dues.

Section 4. Membership in this Society does not mean that this is a certifying or qualifying organization for any State or Federal agency, or to any Medical Cytotechnologist organization.

ARTICLE II – OFFICERS

Section 1. In the absence of the President, the office shall be assumed in the following order:  President-Elect, Secretary, and Treasurer.

Section 2. President. The President is the chief executive officer and chief administrative officer of the Society. He/She presides at all meetings of the Society and at all meetings of the Executive Committee of which he/she is chairman. He/She speaks in behalf of, and in the name of, the Society whenever a matter in the Society’s field of interest is raised and requires presentation of the Society’s point of view. He/She is the Society’s official representative at meetings of cooperating and affiliated organizations.

Section 3.  President-Elect. He/She presides at meetings and assumes the other duties of the President in his/her absence. The President-Elect is a member of the Executive Committee and as such is responsible for any duties that the committee may delegate.

Section 4. Secretary.

a.    The Secretary shall keep or cause to be kept in permanent form a correct record of transactions of the Society. He/She shall send due notice of stated meetings to all members of the Society and shall notify all members of committees of their appointments. He/She shall keep a correct alphabetical list of members together with their addresses, and shall act as custodian of documents and papers of the Society and its committees.

b.    Section5. The Treasurer, shall collect, receive and be accountable for all funds that accrue to the Society from dues or otherwise. He/She shall disburse from the treasury such funds as may be necessary to meet appropriations and proper expenses of the Society. The treasury books may be audited by any member of the Society upon request made to the Executive Committee.

ARTICLE III – COMMITTEES

Section 1. The Executive Committee shall have the power at any time to appoint any committee it may deem necessary and to delegate whatever powers necessary to such committees.

Section 2. Nominating Committee.

a.    The Nominating Committee shall make at least one nomination for each of the four (4) offices and shall submit the nominations to the Executive Committee for consideration at least 60 days prior to the election. Any member of the Society who is eligible to vote may submit nominations in writing to the Nominating Committee, said nominations to include the qualifications of the nominees. Additional nominations may be submitted from the floor at the time the candidates’ names are read.

b.    The findings of fact of the Nominating Committee concerning the nominations shall be furnished to the membership in the form of a report which shall include a brief biography of each candidate and shall be presented to all members of the Society at the election meeting. Only the names of candidates who have consented in writing to serve, if elected, shall be placed on the slate offered by the Nominating Committee.

ARTICLE IV – ELECTIONS

Section 1. The election of officers will be by simple majority vote of those members present and voting at the appropriate business session.

Section 2. Any member who is eligible to vote but cannot be present at an election of one or more officers may vote an absentee ballot by requesting such ballot in writing from the Secretary least 30 days prior to the election. In order to be counted, an absentee ballot must be received by the Secretary prior to the election to which it pertains.

ARTICLE V – MEETINGS

All notices of meetings shall be prepared and sent out by the Secretary as directed by the President with the approval of the Executive Committee.

ARTICLE VI – FINANCIAL

Section 1.

a.    The annual dues for all members shall be payable upon receipt of notification from the Treasurer.

b.    Annual dues for all members will be fixed by the Executive Committee.

Section 2. The Calendar Year of the Society shall be May January 1 to April December 31 of each calendar year.

ARTICLE VII – ORDER OF BUSINESS

Section 1. The order of procedure of the business session at the appropriate meeting of the Society shall be as follows:

a.    The President shall preside and call the meeting to order.

b.    Reading of the minutes of the previous business meeting by the Secretary.

c.     Report of the Treasurer on financial matters.

d.    Reports of Executive Committee and of any other committees.

e.    Old business. Amendments to Constitution and By-Laws (will be covered under New Business)

f.      New business.

g.    Election of officers.

h.    Remarks of retiring President.

i.       Introduction of the new President.

j.      Adjournment.

ARTICLE VIII – PARLIMENTARY PROCEDURE

Except as otherwise provided, the parliamentary procedure of the Society shall be according to “Robert’s Rules of Order Revised”.

ARTICLE IX – PUBLICATIONS

Section 1. Publications of the Society shall be of such nature as may be designated by the Executive Committee.

Section 2. The official newsletter of the Society shall be The Focus.

ARTICLE X – AMENDMENTS

Section 1. These By-Laws may be amended by three-quarter’ majority vote of the members present and voting at any business meeting.

Section 2. Notice of the proposed amendment shall be sent in writing, or posted on the Society website, to be viewed by all voting members and must be read at the business session next preceding that at which the vote is to be taken.

Section 3. Amendments may be emanate from the Executive Committee or from any active member of the Society in good standing, provided such proposed amendment is seconded by another member in good standing.

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